Revenue vs Expenses (Monthly)
Bank Accounts
Bills Due
Recent Transactions
Billing Claims (This Month)
RTM Revenue Potential
EHR Revenue Sync
Auto-post billing payments and paid claims from the EHR to your general ledger.
Chart of Accounts
| Number | Account Name | Type | Sub-Type | Balance |
|---|
General Ledger
| Date | Entry # | Description | Source | Debit | Credit |
|---|
New Journal Entry
Entry Date
Description
Memo (optional)
| Account | Description | Debit | Credit |
|---|
Total Debit: $0.00
Total Credit: $0.00
Vendors
| Vendor | Type | Contact | Terms | 1099 | YTD Paid |
|---|
Bills & Payments
| Vendor | Bill # | Date | Due | Category | Amount | Paid | Status |
|---|
Expenses
| Date | Description | Vendor | Category | Method | Amount |
|---|
Invoices
| Invoice # | Patient/Client | Date | Due | Total | Paid | Status |
|---|
Collections & A/R Aging
Bank Accounts
Transactions
| Date | Description | Payee | Category | Amount | Reconciled |
|---|
Employees
| Name | Title | Department | Type | Rate | Status |
|---|
Pay Periods
| Period | Pay Date | Gross | Taxes | Net | Status |
|---|
Recurring Transactions
| Name | Type | Vendor | Frequency | Amount | Next Date | Auto-Post |
|---|
Profit & Loss
Income statement with revenue and expenses by category
Balance Sheet
Assets, liabilities, and equity snapshot
Cash Flow
Monthly cash inflows vs outflows
A/R Aging
Outstanding receivables by aging bucket
1099 Report
Vendor payments for 1099 filing
Provider Productivity
Revenue and encounters per provider
Export Reports (CSV)
Budgets
Tax Center
| Tax Type | Period | Due Date | Amount | Status | Reference |
|---|
Texas Tax Notes
No state income tax in Texas for individuals or LLCs taxed as pass-through.
Franchise Tax (Margin Tax): Due May 15. Total revenue threshold: $2.47M (2026). Rate: 0.375% for qualifying retailers/wholesalers, 0.75% for others.
Sales Tax: Medical services are generally exempt. DME may be taxable depending on configuration.
Payroll: Texas Workforce Commission (TWC) unemployment insurance. No state withholding.
Federal: Quarterly estimated payments (Form 1040-ES) due Apr 15, Jun 15, Sep 15, Jan 15.
Franchise Tax (Margin Tax): Due May 15. Total revenue threshold: $2.47M (2026). Rate: 0.375% for qualifying retailers/wholesalers, 0.75% for others.
Sales Tax: Medical services are generally exempt. DME may be taxable depending on configuration.
Payroll: Texas Workforce Commission (TWC) unemployment insurance. No state withholding.
Federal: Quarterly estimated payments (Form 1040-ES) due Apr 15, Jun 15, Sep 15, Jan 15.
Expiring Certifications (90 days)
| Employee | Certification | Expires | Days Left |
|---|
Pending Time Off
| Employee | Type | Dates | Hours |
|---|
Recent Hires
Employee Profiles
All Certifications & Licenses
| Employee | Certification | Issuing Body | Credential # | Issued | Expires | CE Progress | Status |
|---|
Time Off Requests
| Employee | Type | Start | End | Hours | Reason | Status |
|---|
Upcoming Deadlines (30 days)
| Deadline | Category | Due Date | Days Left | Responsible | Status |
|---|
Compliance Calendar
| Title | Category | Due Date | Recurrence | Responsible | Status |
|---|
Training Records
HIPAA privacy & security training completion
Business Associate Agreements
Track BAAs with all vendors who handle PHI
Breach Log
Document and track PHI breach incidents
OSHA Injury & Illness Log (Form 300)
| Date | Employee | Injury | Body Part | Location | Days Away | Restricted | Recordable | Status |
|---|
FMLA Leave Tracking
| Employee | Type | Reason | Start | Expected Return | Hours Used | Hours Left | Cert | Status |
|---|
Workers Compensation Claims
| Date | Employee | Claim # | Injury | Carrier | Total Paid | Status |
|---|
COBRA Administration
| Employee | Event | Event Date | Election Deadline | Elected | Coverage | Premium | Status |
|---|
Wage Garnishments
| Employee | Type | Case # | Agency | Amount | Total Owed | Deducted | Remaining | Active |
|---|
Employee Handbook
Required Labor Law Postings
| Posting | Jurisdiction | Agency | Required For | Location | Compliant |
|---|
Accounting Period Close
Close periods to prevent changes to prior months. Closed periods block new journal entries from being posted to that month.
Business Information
Practice Name
Legal Name (as filed)
DBA / Trade Name
Entity Type
State of Incorporation
Date Established
Tax & Federal IDs
EIN (Federal Tax ID)
Tax ID / TIN
State Tax ID
NPI (National Provider ID)
Taxonomy Code
SPI (Subpart ID)
Medicare Provider ID
Medicaid Provider ID
IRS Filing Type
CLIA Number
CLIA Expiry
Business Address & Contact
Address Line 1
Address Line 2
City
State
ZIP
Phone
Fax
Email
Website
Owner / Responsible Party
Owner Full Name
Title
SSN Last 4 (for 1099/W-9)
Owner Email
Owner Phone
Banking & Accounting
Bank Name
Routing Number
Account Last 4
Fiscal Year Start
Accounting Method
Payroll Frequency
Texas State
TWC Account Number (Unemployment)
Notes